Finance | Features

This module assists in processing customer invoices and payments, timesheets for payroll, and financial reporting. It also facilitates easy and efficient POD (Proof of Delivery) and Planning POD management to ensure that every delivery is accounted for and documented. With a transport invoice system, businesses can centralize financial data, including proof of delivery (POD) records, allowing them to make informed decisions based on real-time data.
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Key Features

Marked for Invoice
The Marked for Invoice feature is a very useful part of the Finance module of a transport management system (TMS) that helps the users to create invoices for the jobs that have been completed and are now ready to be invoiced. This ensures that the financial management is efficient and effective. This means that users can select all the jobs that are marked for invoice and create the invoice for each job in one single click. This is much faster and less tiring as compared to having to create each invoice for a job manually in a TMS system. Also, it improves the accuracy and the consistency of the invoicing process. This is because once the process is automated there is less room for error and Invoices can be created quickly and in a standardized manner. Furthermore, those companies that deal with Proof of Delivery (POD) can have the invoice creation for the delivery linked to the delivery completion, for easier tracking and reporting. Therefore, the Marked for Invoice feature assists in simplifying the Invoicing process and increasing the effectiveness and correctness when used in the Finance module of a transport management software.
Invoice
The Invoice feature of a Transport Management System (TMS system) Finance module allows for easy creation, management, and sending of invoices to customers. With it, businesses can customize invoice templates, set up payment terms, and automate the process of generating invoices. Invoices can be created individually or in batches, making it easy to manage large volumes of invoices with just a few clicks. By integrating proof of delivery (POD), businesses can ensure that invoices are linked to completed jobs for improved accuracy and seamless financial tracking. This feature streamlines the billing process for transportation companies, improving cash flow and reducing the time spent on manual invoicing tasks. Additionally, it helps to eliminate errors and discrepancies by providing a centralized system for invoice management. With the ability to track payment statuses and send payment reminders, businesses can ensure timely payments and maintain strong customer relationships. By leveraging transport management solutions, companies can enhance efficiency, accuracy, and financial control in their TMS system.
Timesheets
The Timesheets feature in our transport management system (TMS system) is designed to streamline the payroll process for companies with a large number of HGV drivers. With it, timesheets are automatically generated based on the approved clock in/out times of drivers. This not only saves time and reduces manual labor but also minimises the potential for errors in payroll calculations. Companies can easily track the hours worked by each driver using the HGV driver hours calculator, ensuring they are paid accurately and on time while remaining compliant with legal working hours. Additionally, this feature provides valuable insights into driver performance and productivity, allowing businesses to optimise route planning and improve efficiency. By integrating proof of delivery (POD) records with timesheet tracking, transport managers can gain a clearer picture of job completion times and overall workforce efficiency. By automating the timesheet process and providing real-time data insights, the Timesheets feature is an essential tool for any transportation company looking to enhance payroll accuracy, ensure compliance, and streamline operations for hauliers and logistics providers
Reports
The Reports feature in our transport management system (TMS system) offers valuable insights into your company’s financial performance. By providing key metrics such as revenue, expenses, and profit, this feature enables transport managers to make informed decisions and optimize operations. With customizable reporting options, you can easily generate reports tailored to your needs, making it simpler to analyze financial data and identify areas for improvement. By integrating proof of delivery (POD) records, businesses can track completed jobs and ensure accurate invoicing. Beyond financial reporting, this feature also provides insights into customer and job performance, HGV driver productivity, and vehicle utilization. With these analytics, businesses can improve route planning, enhance compliance with FORS No and DVS (Direct Vision Standard) regulations, and ensure optimal transportation of waste in line with industry standards. By leveraging transport management solutions and real-time analytics, the Reports feature helps transportation companies streamline processes, boost efficiency, and improve customer satisfaction, ensuring they stay ahead in today’s competitive market

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